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rental news, blogs and upcoming events  

Monday, 22 May 2023

When you’re running a party equipment hire business, there’s a surprising amount of things that need to be handled, such as keeping track of your inventory of party tents, speakers, stages, and whatever else you offer for hire.

In addition, the need for more streamlined and effective party equipment hire procedures has increased with the ever-growing demand for party equipment. Fortunately, party equipment hire businesses now have access to party equipment rental software, or party equipment hire software, which can help them automate processes, such as inventory management, booking, and billing.

Essentially, this software can streamline all aspects of your rental business, and this can create a seamless experience not just for you, but for your clients as well. In this blog post, we delve deeper into why you should consider implementing this software in your business.

Makes inventory management easier

When hiring out more complex pieces of party equipment, such as party tents, there are a lot of components, such as tent fabric, pegs, and poles, that need to be tracked individually.

Under normal circumstances, this can be a very daunting task, but when you use party equipment rental software, you can efficiently keep track of each component of the tent. The software uses a barcode or another type of identifier to determine which parts are stored and how many of them there are.

In addition, party equipment hire software makes it easy for your employees to keep track of items that have been taken out of storage, by recording the date they were hired out and to which client. This helps reduce the chances of hired party equipment getting lost, and your inventory will be more accurate too.

Ensures hire equipment management is more effective

When faced with many orders, especially during seasons like summer and winter due to the various events happening, managing the increase in bookings can be a challenge. Due to the rush, there’s always a chance that hired equipment may get lost or your records lose track of which equipment went to whom.

Other issues, such as overbooking and sending the wrong item to the wrong customer could also happen, and this may lead to customer dissatisfaction and, in the worst-case scenario, even legal action against your hire business.

With party rental equipment hire software, you can keep better track of your invoices and customer information, and organise files related to your hire equipment without any of the clutter. This can significantly help you with decision-making and allow you to focus more on building up customer satisfaction levels.

Boosts online visibility

When your party equipment hire business starts using hire management software, you’ll find it easier to do business with customers online, especially since most people look for rental equipment online.

In addition, by taking your business online, you can bring in more traffic to your website and this can help increase your company’s online presence.

Also, this software will streamline the equipment booking process for your clients, eliminating the need for them to do paperwork or wait in long queues. This kind of convenience will not only create repeat customers for your business but may also help bring in new customers in the future.

Offers more flexibility

Party equipment hire software can be customised to suit the unique needs of your hire business. Also, as your hire business grows, you can easily scale the hire software and add new features that are most valuable to your organisation and your customers.

In addition, hire management software can offer different payment gateways for your customers, allowing them to choose whichever is more convenient for them. 

This feature can also make it easier for you to track your customer’s payments and expand your invoicing capabilities.

Implement party equipment rental software today

Regardless of whether your party equipment hire business is a new one or one that’s been operating for many years, party equipment hire software can bring many benefits.

At MCS Rental Software, we offer our clients a selection of hire management software, including event hire software to help party equipment hire businesses streamline their operations, have better control of their inventory, and boost customer satisfaction levels.

Get in touch with us today to learn more about our hire management software solutions.

Get in touch

To discover how MCS-rm hire software can empower your business, call us on +61 (2) 9477 1355 or use our enquiry form.

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