For many hire businesses, tasks such as customer relationship management, invoicing, and marketing need to be handled daily. But most of these organisations have switched to more modern methods of getting things done instead of using traditional pen and paper.
The AV equipment hire industry is no exception. Like most modern hire companies, many AV equipment rental companies have been using modern solutions, such as AV equipment rental software, which is also called AV equipment hire software. This software offers a plethora of benefits, such as tracking AV equipment, identifying damaged equipment, and managing stocks.
This blog post will delve into how AV equipment rental software can help AV equipment hire companies stay organised and some of the other benefits this software can offer.
Inventory management
When it comes to AV equipment hire companies, inventory management is paramount. Aside from making it possible to organise equipment by using serial codes, this software can also allow businesses to identify AV equipment that was checked out and those that need to be checked in again after they’ve been returned by clients.
Aside from serial codes, hire management software can also allow the use of QR codes and barcodes. These codes can be scanned and recorded automatically, eliminating the need for staff members to enter inventory information manually.
This feature can significantly reduce check-in and check-out times and also make data entry mistakes less likely to happen.
Equipment availability
AV equipment hire software can provide a real-time visual timeline of how much AV equipment is available and where items that aren’t available currently are—with their clients or in their stocks. Thanks to this feature, AV equipment hire companies will always know where their equipment is.
Also, when AV hire businesses have real-time information on the availability of their AV equipment, the process of planning hire schedules will be much easier and more streamlined.
Another benefit of this feature is that by knowing the availability of their equipment, they can avoid issues like booking unavailable equipment.
Crew scheduling
Many AV equipment hire employee crews to deliver their equipment to clients, using either their own or third-party delivery services.
With so many delivery vehicles going around, it can be challenging to keep track of everything, but hire management software can help significantly here.
With AV equipment hire management software, AV equipment hire companies can easily track where their hire assets have been sent to and create schedules for their delivery crews so can plan out the fastest and most cost-effective routes for deliveries.
Paperless information storage
Traditional hire companies often store hire-related information on paper, which also needs to be stored in a physical location.
The problem with this method is that organising information can be time-consuming and very expensive since the company will need to buy paper and storage equipment to store data.
With AV equipment hire software, data will no longer need to be stored on paper. Instead, it can be stored digitally within the software’s database. Not only will this save money spent on paper and eliminate the need for physical storage but it also makes data easier for employees to access.
Customer preferences
Different customers will have different AV equipment requirements. For example, some customers may only want sound equipment, while others require both audio and visual equipment.
AV equipment rental software can help AV hire businesses organise their customers based on their preferences.
This allows them to give their customers a better experience, and this will boost customer satisfaction in the long run and create repeat customers.
Procure AV equipment rental software today
If you’re running an AV hire business, AV hire software can be very beneficial. In addition to helping your business stay organised with its hire-related processes, this software can offer a plethora of other benefits, such as streamlined operations, increased productivity, and improved efficiency.
Get in touch with MCS Rental Software to find the ideal software solution for your AV hire management needs.